Лингвистический фон деловой корреспонденции (Linguistic Background of Business Correspondence) — страница 13

  • Просмотров 6065
  • Скачиваний 249
  • Размер файла 163
    Кб

the US. Nor should you abbreviate the month, e.g. Nov. for November, as it simply looks untidy. It takes a moment to write a date in full, but it can take a lot longer to find a mis-filed letter, which was put in the wrong file because the date was confusing. Many firms leave out the abbreviation 'th' after the date, e.g. 24 October instead of 24th October. Other firms transpose the date and the month, e.g. October 24 instead of 24 October. These are matters of preference, but whichever you choose you should be consistent throughout your correspondence. Inside's (or receiver's) address This is written below the sender's address and on the opposite side of the page, i.e. the left-hand one. 1.     Surname known If you know the surname of the person you are

writing to, you write this on the first line of the address, preceded by a courtesy title and either the person's initial(s) or his/her fist given name, e.g. Mr J.E. Smith or Mr John Smith, not Mr Smith. Courtesy titles used in addresses are as follows: ·        Mr (with or without a full stop; the abbreviated form 'mister' should not be used) is the usual courtesy title for a man. ·        Mrs (with or without a full stop; no abbreviated form) is used for a married woman. ·        Miss (not an abbreviation) is used for an unmarried woman. ·        Ms (with or without a full stop; no abbreviated form) is used for both married and

unmarried women. Many women now prefer to be addressed by this title, and it is a useful form of address when you are not sure whether the woman you are writing to is married or not. ·        Messrs (with or without a full stop; abbreviation for Messieurs, which is never used) is used occasionally for two or more men, e.g. Messrs P. Jones and B.L. Parker) but more commonly forms part of the name of a firm, e.g. Messrs Collier & Clerk & Co. ·        Special titles, which should be included in addresses are many. They include: ·        academic or medical titles, e.g. Doctor (Dr.), Professor (Prof.) ·        military titles, e.g.

Captain (Capt.), Major (Maj.), Colonel (col.) ·        aristocratic title, e.g. Sir (which means that he is a Knight; not be confused with the salutation 'Dear Sir' and always followed by a given name - Sir John Brown, not Sir J. Brown or Sir Brown), Dame, Lord, Baroness, etc. ·        Esq (with or without a full stop; abbreviation for Esquire) is seldom used now. If used, it can only be instead of 'Mr' and is placed after the name, e.g. Bruce Hill Esq., not Mr Bruce Esq. 2. Title known If you do not know the name of the person you are writing to, you may know or be able to assume his/her title or position in the company, e.g. the Sales Manager, or the Finance Director, in which case you can use it in the

address. 3. Department known Alternatively you can address your letter to a particular department of the company, e.g. The Sales Department, or The Accounts Department. 4. Company only Finally, if you know nothing about the company and do not want to make any assumptions about the person or the department your letter should go to, you can simply address it to the company itself, e.g. Soundsonic Ltd., Messrs Collier & Clerke & Co. Order of inside addresses After the name of the person and/or company receiving the letter, the order and style of addresses in the UK and in the US, is as follows: British style American style 1. Inside Messrs Black & Sons, 159 Knightsbridge, London SWL 87C The International Trading Company 24 Churchill Avenue Maidstone, Kent ZH8 92B Address

(company) International Trading Company Sabas Building 507 A. Flores Street Manila Philippines The American Magazine 119 Sixth Avenue New York, NY 11011 British style American style 2. Addressing an individual The Manager The Hongkong and Shanghai Banking Corporation Main Office Kuala Lumpur Malaysia Dear Sir, Dear Sirs, Messrs Mahmound & Son 329 Coast Road Karachi, Pakistan 3. Addressing an individual T. Hardy, Esq., c/o Waltons Ltd., 230 Snow Street, Birmingham, England Dear Tom, Miss Claire Waterson c/o Miller & Sons Pty. Ltd. Box 309 Sydney NSW 2000 Australia on company business Mr. C.C. Pan Far East Jewelry Co. 68 Queen's Road East Hong Kong Dear Sir: Gentlemen: The Standard Oil Company Midland Building Cleveland, Ohio 44115 on private business Mr. C. Manzi Credito